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Board Update 5/8/23

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Board Meeting – Retiring Board of Education

Special recognition

The board recognized outgoing members Courtney Lang, Patricia Petrielli, and Randy Reid for their service. All three board members have served since April of 2019, with Reid being the outgoing president, Lang the outgoing vice president, and Petrielli the outgoing secretary. Each received a commemorative award from the district to honor their dedication.

outgoing members web


Presentations

Agenda Item 4.0 

Brentwood – Kindness Club – 4.01
Members of the Kindness Squad at Brentwood Elementary presented their goals and projects with the board. The presentation included photos and descriptions of various activities the students participate in to engage their classmates and spread kindness and happiness in their school and community. They also invited attendees to take part in writing notes to students.

The presentation can be viewed here.


Action Items

Agenda Item 7.0

Approval of Renewal for Refuse/Recycling Service – 7.01
Strategic Goal (SG) 4: Stewardship of Resources
The district is currently in the second of a three-year contract with Republic Services for general refuse and recycling services, and the district is satisfied with the service provided.

Republic has proposed a 7% rate increase due to a growth in operating expenses, which resulted in an increase of $320.04 to the monthly charge. This changes the total charge to $4,923.52 per month from the previous rate of $4,603.48 per month.

The board approved the renewal with Republic Services at the rates listed above for the period of July 1, 2023, through June 30, 2024.

Approval of E-Rate Network Equipment – 7.02
SG 4: Stewardship of Resources
As CCSD59 continues to expand network resources, the need to upgrade, enhance, and add additional network hardware has become necessary across the district. The eligible network hardware for this upgrade qualifies for E-Rate reimbursement at the rate of 80%.

The district issued requests for quotes regarding new network switches to replace the current switches across the district. 

After evaluating quotes from all vendors, the recommendation is that the contract be awarded to DSN Group, at a total cost of $299,125. Of this cost, $294,165 is subject to the E-Rate discount, which is currently 80% but is revised annually. The remaining $4,960 of the cost is not eligible for the E-Rate discount, bringing the overall net cost to the district to be approximately $63,793.

The board approved the contract to DSN Group as outlined above.

Approval of Maintenance Vehicle Bid – 7.03
SG 4: Stewardship of Resources
As part of the district’s long-term plan to minimize repair costs and maximize trade-in or resale value, the district issued a call to bid for purchasing a 2022 Chevy Silverado Dump Truck and trading in a 2011 F550 Dump Truck.

The recommendation is to award the bid to Golf Mill Chevrolet at a total cost of $68,481.90.

The board approved the bid to Golf Mill Chevrolet.

Approval of Parking Lot Repaving at Rosemary S. Argus Friendship Park – 7.04
SG 4: Stewardship of Resources

CCSD59 has an existing intergovernmental agreement (IGA) with the Mount Prospect Park District (MPPD) so there can be a clear understanding of the relationship and protect both parties in their work with the community, parents, and children.

The MPPD has received bids for the repaving of the parking lot at Rosemary S. Argus Friendship Park, which is anticipated to start in the summer or fall of 2023. This lot is used for staff parking as well as student pickup and drop-off. Per the terms of the IGA, CCSD59’s portion of this expense is 15%, an estimated cost of $33,750.  

The board approved the district’s portion of the cost of repaving as outlined above.

Approval of CAMEO Memo of Understanding – 7.05
Memorandums of Understanding (MOUs) represent an agreement between the board and the Custodial and Maintenance Employee Organization (CAMEO) regarding establishing a “Warehouse & Support Services” position.

This is a reorganization for CAMEO staff which allows improvements to be identified without an increase in allocated staff. It increases the internal candidate pool, provides an additional custodial shift to support schools and more custodial flexibility at the Administration Center, and increases position opportunities to night, relief, and head custodians.

The board approved the MOU, which is effective immediately and will expire June 30, 2024.


Seating of New Board Members

Agenda Item 9.0

Seating of Newly Elected Members of the Board of Education – 9.01
The board welcomed new members Sarah Dzak, TR Johnson, and Lucas Szczesny to officially be seated on the board and take the oath of office.

Oral Reading of Oath of Office and Code of Conduct – 9.02
Before taking his or her seat, each board member must recite the Board Member Oath of Conduct per Board Policy 2:80. All board members recited the oath before continuing to the next agenda as a newly organized board.  


Board Meeting – Incoming Board of Education

Board Reorganization

Agenda Item 4.0 

Determination of Length of Office – 4.01
The board established the length of office for the board president, vice president, and secretary to be for a period of one year with the next election of officers to occur in 2024.

Establishment of Stipend for Board of Education Secretary – 4.02
Board Policy 2.110 states the board secretary may receive compensation as determined by the board before his/her election. The board determined, as in previous years, to not pay the stipend to the board secretary.

Nomination and Election of President – 4.03
The board elected Dr. Joseph Sagerer to be the Board of Education President for a one-year term.

Nomination and Election of Vice President – 4.04
The board elected Robert Mancilla to be the Board of Education Vice President for a one-year term.

Nomination and Election of Secretary – 4.05
The board elected Daisy Espino to be the Board of Education Secretary for a one-year term.

Set Time, Dates and Location for Regular Meetings of the Board of Education for the Next Twelve Months – 4.06
During the reorganization of the Board of Education, Illinois School Code requires setting the date, time, and place for its regular meetings. An updated listing of meeting dates, times, and locations for the 2023-24 school year can be viewed in the resolution here.

Appointment of IASB Governing Board Representative – 4.07
The board appointed Mardell Schumacher as the District 59 Illinois Association of School Boards (IASB) Governing Board Representative. Dr. Joseph Sagerer will be an alternate representative.


Presentations

Agenda Item 6.0 

NSSEO FY24 Tentative Budget – 6.01
The Northwest Suburban Special Education Organization (NSSEO) provides CCSD59 and surrounding districts with a variety of support services for students with special learning needs. Dr. Judy Hackett, NSSEO Superintendent, and Gavin McGinn, NSSEO Director of Business Services, presented their tentative budget for fiscal year 2024. Along with the proposed budget, information about NSSEO’s programs, services, and goals, professional learning events, and fundraising and grant efforts were highlighted. 

To view the NSSEO presentation, click here.

Educational Alignment Study – Wold Architects – 6.02
Wold Architects & Engineers has been contracted to perform an educational alignment study on the three junior high buildings as well as Brentwood Elementary. Representatives from Wold have been part of discussions at the Facilities and Finance Committees and also attended the recent space utilization meeting at Brentwood.

Mike Eichhorn and Alison Andrews from Wold Architects & Engineers presented information about the upcoming process at the board meeting. Wold will collect data about space utilization and security in the four buildings in the coming months before providing a report in the fall. 

The presentation can be viewed here.  


Discussion Items

Agenda Item 7.0 

To Adopt Fiscal Year, Place 2023-2024 Tentative Budget on Public Display, and Set Date for Public Hearing – 7.01
SG 4: Stewardship of Resources
As part of the tentative 2023-24 budget process, the board discussed the following schedule:

  • Setting the dates for fiscal year 2023-24 as beginning July 1, 2023, and ending June 30, 2024
  • Setting the date and time for the public hearing concerning the 2023-24 budget as 6:00 p.m. on Monday, August 7, 2023, at the Administration Center 

The board will vote on the above budget schedule at the board meeting on June 12, 2023. Any suggestions or changes to the tentative budget will be reflected in the final 2023-24 budget to be presented for approval at the board meeting on September 11, 2023.

Determination of Serious Safety Hazards Related to Student Transportation – 7.02
SG 3: Family and Community Partnerships
According to Illinois School Code (105 ILCS 5/29-3), a school board may provide free transportation for any pupil residing within one and one-half miles from school where conditions constitute a serious hazard to students who walk due to vehicular traffic. Areas have been identified as serious safety hazards in accordance with guidelines promoted by the Illinois Department of Transportation (IDOT) in consultation with the Illinois State Board of Education (ISBE). 

As part of preparations for 2023-24 student transportation services, the administration has reviewed the conditions and certifies to ISBE the hazardous conditions remain unchanged.

The board will vote on approval of these areas at the June 12, 2023, board meeting.

Setting Student Meal Fees for the 2023-2024 School Year – 7.03
SG 4: Stewardship of Resources
The board reviewed establishing the student per meal fees for the 2023-24 school year as follows:

  • Full price lunch: $3.25 (a 10-cent increase from the previous rate to stay in compliance with Illinois)
  • Full price breakfast: $1.30 (no change from the previous rate)

 The board will vote on approval of these rates at the June 12, 2023, board meeting.

Appointment of School Treasurer – 7.04
SG 4: Stewardship of Resources
In accordance with section 5/8-1(c) of the Illinois School Code, the board is required to appoint a school treasurer for each fiscal year.

The board will vote on appointing Assistant Superintendent for Business Services/CSBO, Ronald O’Connor, as school treasurer at the board meeting on June 12, 2023.

School Treasurer Bond – 7.05
SG 4: Stewardship of Resources
In accordance with Section 8-2 of the Illinois School Code, the school treasurer is required to execute a bond which must be approved by a majority of the members of the board. The board will vote on appointing Ronald O’Connor, Assistant Superintendent for Business Services/CSBO, as School Treasurer, and the School Treasurer’s bond from July 1, 2023 to July 1, 2024 at the board meeting on June 12, 2023.

Direct School Treasurer to Transfer Interest Earned in the Debt Service Fund to the Educational Fund for Fiscal Year 2022-23 – 7.06
SG 4: Stewardship of Resources
As part of the district’s long-term financial plan, 100% of interest earned in the Debt Service Fund is to be transferred for use in the Educational Fund. The adopted 2022-23 budget includes a transfer of interest allocation from the Debt Service Fund to the Educational Fund, reflecting an estimate of the total interest earnings within the Debt Service Fund accrued during the 2022-23 fiscal year. 

The board will vote on June 12, 2023, to approve the resolution and authorize the school treasurer to proceed effective with the 2022-23 year-end closing process.

Direct School Treasurer to Transfer Interest Earned in the Working Cash Fund to the Operations and Maintenance Fund for Fiscal Year 2022-23 – 7.07
SG 4: Stewardship of Resources
As part of the district’s long-term financial plan, 100% of interest earned in the Working Cash Fund is to be transferred for use in the Operations and Maintenance Fund. The adopted 2022-23 budget includes a transfer of interest allocation from the Working Cash Fund to the Operations and Maintenance Fund, reflecting an estimate of the total interest earnings within the Working Cash Fund accrued during the 2022-23 fiscal year. At the end of each fiscal year, the district records interest earnings. 

The board will vote on June 12, 2023, to authorize the school treasurer to proceed effective with the 2022-23 year-end closing process.

Phone System Upgrade RFP – 7.08
SG 4: Stewardship of Resources
CCSD59 has issued a request for proposals (RFP) and is currently accepting responses from qualified vendors to replace its existing Mitel (installed as ShoreTel) telephone system with a new district-wide telecommunications system that will incorporate fifteen locations throughout the district.

Once the deadline for vendor proposals has passed on May 12, 2023, the board is scheduled to review the proposed preferred vendor and award the bid at the board meeting on June 12, 2023. 


Action Items

Agenda Item 8.0

Approval of NSSEO Budget: 2023-2024 School Year – 8.01
SG 4: Stewardship of Resources
Following the presentation in Item 6.01, the board took action on the proposed NSSEO budget. The anticipated costs for CCSD59 pertaining to NSSEO for the 2024 fiscal year will be $2,506,888, a decrease of $92,025 compared to last year. 

The board approved the district’s share of the NSSEO budget as outlined above.

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